Barcode Scanner Mobile App
for Real-Time Audio Equipment Tracking at the 2026 Winter Olympics
Built a mobile barcode scanning solution to streamline audio equipment transfers and provide real-time inventory traceability for the 2026 Winter Olympics.
Business Process Challenges
Managing audio equipment across multiple venues for the 2026 Winter Olympics required accurate inventory tracking and real-time visibility. Manual transfers and limited tracking made it difficult to locate equipment, maintain accurate records, and support efficient event operations.
- Equipment was transferred between warehouses, venues, and support teams, making it difficult to maintain accurate visibility of its current location.
- Manual inventory transfer processes created delays and increased the effort required to track equipment movements.
- Lack of real-time tracking outside the core ERP system made it difficult to monitor asset movements across different locations.
- Staff often needed to know the exact equipment location before scanning, slowing down inventory and operational activities.
- Inconsistent or duplicate inventory records increased the risk of misplaced or missing equipment during the event.
- Inventory audits and equipment searches required significant manual effort across multiple venues and storage locations.
Our Strategic Approach
Softree developed a Power Apps Canvas application that enabled warehouse and event operations teams to scan barcodes and serial numbers directly from mobile devices, while integrating with Microsoft Dataverse and Dynamics 365 Finance & Operations to maintain a centralized inventory record.
- Enabled mobile barcode and serial number scanning for faster equipment tracking and transfers.
- Integrated Microsoft Dataverse and Dynamics 365 Finance & Operations for centralized inventory management.
- Automated transfer journal creation and inventory validation using Power Automate workflows.
- Synchronized inventory updates between business systems in real time.
- Supported both inbound and outbound equipment transfers across warehouses and event venues.
- Provided instant visibility into the current location and status of equipment.
- Delivered a mobile-first interface designed for fast and reliable scanning in busy operational environments.
- Reduced manual data entry and improved the accuracy of inventory transfer processes.
Our Engineering & Delivery Process
Our structured project delivery approach takes you from discovery and planning to development, testing, and deployment, ensuring quality, transparency, and predictable outcomes at every stage.
Discovery & Architecture
Deep-dive technical audit of existing systems, security baselines, API mapping, and comprehensive cloud target blueprinting.
UX & System Prototyping
Role-based user journeys, wireframing, high-fidelity clickable Figma prototypes, and API contract specifications prior to build.
Agile Sprint Engineering
Modular development sprints delivering clean, shippable code with automated CI/CD pipelines and continuous testing.
QA & Security Hardening
End-to-end regression suites, cross-device verification, load stress audits, and penetration testing for enterprise resilience.
Production Launch & Scale
Zero-downtime blue-green production deployment, real-time telemetry, administrator training runbooks, and ongoing SLA support.
Explore the Solution Through visuals
What changed for the client.
The barcode scanning solution improved inventory operations by providing real-time visibility into equipment movements across multiple Olympic venues. Automated workflows reduced manual effort, improved inventory accuracy, and enabled teams to track and transfer equipment more efficiently.
- Provided real-time visibility into equipment locations across multiple Olympic venues.
- Automated transfer validation and reduced manual data entry during inventory operations.
- Improved inventory accuracy by reducing discrepancies and duplicate records.
- Enabled warehouse and field teams to quickly locate equipment using mobile devices.
- Accelerated inbound and outbound equipment transfer processes.
- Reduced operational delays during event preparation and live event operations.
- Established a scalable Microsoft Power Platform foundation for future asset management workflows.
The numbers behind the rollout.
The full integration layer.
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