Barcode Scanner Mobile App
for Real-Time Audio Equipment Tracking at the 2026 Winter Olympics
Built a mobile barcode scanning solution to streamline audio equipment transfers and provide real-time inventory traceability for the 2026 Winter Olympics.
Business Process Challenges
Managing audio equipment across multiple venues for the 2026 Winter Olympics required accurate inventory tracking and real-time visibility. Manual transfers and limited tracking made it difficult to locate equipment, maintain accurate records, and support efficient event operations.
- Equipment was transferred between warehouses, venues, and support teams, making it difficult to maintain accurate visibility of its current location.
- Manual inventory transfer processes created delays and increased the effort required to track equipment movements.
- Lack of real-time tracking outside the core ERP system made it difficult to monitor asset movements across different locations.
- Staff often needed to know the exact equipment location before scanning, slowing down inventory and operational activities.
- Inconsistent or duplicate inventory records increased the risk of misplaced or missing equipment during the event.
- Inventory audits and equipment searches required significant manual effort across multiple venues and storage locations.
Our Strategic Approach
Softree developed a Power Apps Canvas application that enabled warehouse and event operations teams to scan barcodes and serial numbers directly from mobile devices, while integrating with Microsoft Dataverse and Dynamics 365 Finance & Operations to maintain a centralized inventory record.
- Enabled mobile barcode and serial number scanning for faster equipment tracking and transfers.
- Integrated Microsoft Dataverse and Dynamics 365 Finance & Operations for centralized inventory management.
- Automated transfer journal creation and inventory validation using Power Automate workflows.
- Synchronized inventory updates between business systems in real time.
- Supported both inbound and outbound equipment transfers across warehouses and event venues.
- Provided instant visibility into the current location and status of equipment.
- Delivered a mobile-first interface designed for fast and reliable scanning in busy operational environments.
- Reduced manual data entry and improved the accuracy of inventory transfer processes.
How we delivered it.
Explore the Solution Through visuals
What changed for the client.
The barcode scanning solution improved inventory operations by providing real-time visibility into equipment movements across multiple Olympic venues. Automated workflows reduced manual effort, improved inventory accuracy, and enabled teams to track and transfer equipment more efficiently.
- Provided real-time visibility into equipment locations across multiple Olympic venues.
- Automated transfer validation and reduced manual data entry during inventory operations.
- Improved inventory accuracy by reducing discrepancies and duplicate records.
- Enabled warehouse and field teams to quickly locate equipment using mobile devices.
- Accelerated inbound and outbound equipment transfer processes.
- Reduced operational delays during event preparation and live event operations.
- Established a scalable Microsoft Power Platform foundation for future asset management workflows.
The numbers behind the rollout.
The full integration layer.
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